At PathologyWatch

Administrative Assistant/Operations

Position Description

PathologyWatch is seeking a detail-oriented administrative assistant to assist two physicians located in St. George, Utah. We are building a system that makes pathology (cancer diagnostics) faster, cheaper, and more accurate. This role includes assisting with tasks such as patient follow-up, data entry on patient records, ordering supplies, running errands, handling emails for the physicians, and general record-keeping. Since this role handles sensitive data and diagnostics, an ideal candidate will be careful and cautious and pay attention to every detail. The ideal candidate will also be familiar with standard office tools.

Work in a startup or experiences with medical practices is a plus. The position requires a high degree of independent problem-solving as the physicians maintain a high workload. There will be on-site training for a several-day period, after which the position can be mostly remote. Infrequent in-person meetings will be required, and drop-offs to medical practices will be required occasionally.

The PathologyWatch team is ~40 people and is headquartered in Salt Lake City, Utah.

Company Overview

PathologyWatch is a company that specializes in detecting skin cancer through artificial intelligence/deep learning. The company is led by Dan Lambert, a successful serial entrepreneur and graduate of Harvard Business School, and Greg Osmond, a dermatopathologist trained at Harvard Medical School. The Salt Lake–based company sells to dermatologists who are looking to digitize their workflows and leverage our AI tools to improve skin cancer diagnostics. The company is venture backed by leading firms and has raised ~$12M. The team is dedicated to fighting skin cancer globally and bringing skin cancer diagnostics to underserved areas in the US and abroad.

Position Summary

The PathologyWatch team has grown quickly, and as a result, the two leading physicians need help with daily tasks. Typical tasks include ordering gifts for clients, calling to find missing patient records, data entry/quality control on patient cases, calling on insurance status, faxing or mailing documents/packages, and occasionally a pick-up or drop-off at a dermatology clinic. The role also includes accessing the physician’s calendars to help schedule appointments (as well as an occasional cold outreach). A successful candidate will be able to manage email on behalf of the physicians and be able to discern which emails need to be reviewed by the physician and which can be handled directly. It is important that the person filling this role be able to take a relatively unstructured task and make sure that it is completed and that the parties are notified when the task is completed so that the physicians do not have to follow up/create reminders. Occasional billing follow-up calls may also be required.

The ideal candidate will also be trained to handle more complex tasks, such as case tracking, troubleshooting, and case monitoring.

Other Requirements

(Travel, Shifts, Physical Demands, etc.)

• Ability to work occasional evenings and weekend hours for emergencies
• Able to work 30+ hours per week on a consistent basis

All your information will be kept confidential according to EEO guidelines. PathologyWatch is committed to promoting an equal employment opportunity workplace environment and is an equal opportunity employer. It is the policy of the company that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, citizenship, pregnancy, genetic information (GINA), disability, military and/or veteran status, and/or any other status protected by applicable federal, state, or local law.

The company’s policy is to recruit, hire, train, promote, and administer all employment-related matters on the basis of an individual’s qualifications, abilities, and efforts without regard to protected status. Limited travel required.